A Complete Guide on Organising a Perfect Private Event

Do you plan to host an event for a select group of people? So that you may not miss anything, read this guide for tips on hosting a successful private event

A Complete Guide on Organising a Perfect Private Event

Private events are the perfect way to celebrate a special occasion or create a memorable moment with your friends and family. These days, more people are looking for ways to entertain themselves in a way that feels natural rather than forced.

A private event is an excellent choice because it provides guests with an authentic experience and a fun, friendly environment. Read on if you’re thinking about organising a private event but aren’t sure where to start!

What Is a Private Event?

A private event is an event that people organise and host for a select group. It can be a party, seminar, corporate event, workshop, or any other event organised for a specific purpose.

The number of guests invited to such an event limits only those individuals who the host or organisers know personally.

What To Do Before the Private Event

Before hosting a successful private event, do the following:

Curate a Guestlist and Inform the Guests

Before the event, you must ensure you curate your guest list. You want to invite guests interested in attending and able to make it—which means you should have a guest list in advance. If you don’t have one now, there’s still time.

Decide on the theme of the event

The event’s theme is essential for you, as it will help determine what to use in decor and activities. Take some time to consider what would best suit your brand personality, venue, and audience.

Pick the perfect venue

Once you’ve figured out your budget and decided on a theme, the next step is to pick the perfect venue. Think about what ambience you want to create, and then find a place that fits it.

What to Do on the Day of the Private Event

On the day of the private event, do the following:

Set up at the event venue

The first thing you should do on the day of your private event is check in at the venue and ensure everything is set up. It can be a checklist of tasks, but getting yourself into a rhythm for the whole day is essential.

De-stress by organising yourself

The day of your event is a great time to get collected. You can check everything you need to do and ensure everything is in order before guests arrive. It will help you stay calm and enjoy the party!

Relax and enjoy

On the day of your private event, you can relax and enjoy. You have already worked hard to get it together so you can sit back, enjoy yourself and celebrate with your guests.

What To Do After the Private Event

After the private event, ensure you do the following:

Please clean up after it’s all over

After the party is over, you’ve got to clean up. Trash and debris may cover the venue and your equipment thus needs cleaning. Also, ensure you pack any leftover food away for another time.

Collect and pay bills

After the private event, you need to collect the bills, pay them, and then make sure that you keep all your receipts, invoices and other paperwork. It is so important! You don’t want to get in trouble with your accountant or bookkeeper because you didn’t keep track of everything.

Gather feedback

After you’ve wrapped up your event, asking for feedback is essential. It’s a great way to get information about how people enjoyed themselves and how you can improve on your next event with their feedback. 

What Does a Perfect Private Event Look Like?

The Perfect Private Event has the right venue, the right food, and the right ambience. It’s also one that’s tailored to suit your audience. A private event can be anything from a cocktail party to a corporate networking event.

When planning an event for clients or colleagues, make sure it’s something they’ll enjoy and remember—and it all starts with choosing the perfect location!

Navarra’s Got You Covered

Whatever the private event, it’s essential to find the perfect venue for your guests, and that’s what we specialise in. At Navarra, we have a wide range of venues that host different styles of events. From casual dining and rooftop lounges to cocktail parties and themed events, if you can dream it up – we can provide it!Our venues are perfect for any event size: from intimate dinners with close friends or family members to large corporate events that require space for hundreds of employees or guests. We can cater your whole party with food from our amazing restaurants on-site at each venue location. Are you looking to host that private event? Contact us and book a venue tour.

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